The Franklin and Marshall College Archives oversees the permanent records of the college.
At F&M, a record is any recorded information which is created, received, used, or filed in the course of official college business.
What is a Record?
The following records management guidelines exist to support the operations of the college, to identify and preserve records of enduring historical and administrative value, and to promote efficiency and economy in the storage and retrieval of college records. Records Management is a service that the College Archives is pleased to provide for the Franklin and Marshall community.
The permanent retention guidelines listed below identify what to keep, and when to transfer records to the College Archives.
If you have any questions concerning the records management program at Franklin and Marshall College, or the transfer of archival records, please contact Christopher Raab, Associate Librarian for Archives and Special Collections, at x4225, or email at firstname.lastname@example.org
The College Archives is the repository for all non-current, inactive, official College records that have sufficient historical and administrative value to warrant their preservation. Please refer to these retention guidelines when evaluating your records for disposition in the College Archives.
Records commonly retained by the Archives include:
Records which are not commonly retained by the Archives, but which may be retained by the office or origin, include:
Items which may be discarded directly from the office of origin when they are no longer necessary include:
Digital information stored on disks, tapes, hard drives, CDs, DVDs or other formats can be deposited in the archives, however, the archives does not take responsibility for migrating the information to upgraded or newly developed formats. There may be times when important information should be printed and deposited in paper form.
WHEN IN DOUBT, DON'T THROW IT OUT!
Before transferring materials to the Archives, please consult the Records Retention Guidelines above.
Please follow the directions outlined below in preparing your department's records for permanent transfer:
If you have additional questions concerning the transfer of archival records, please contact Christopher Raab, Associate Librarian for Archives and Special Collections, at x4225, or email at email@example.com