F&M College Library

Personal Archiving

The 3-2-1 Rule

This is the general rule for backing up data - 

  1. Have 3 copies of your data (the original and two backups)
  2. Have you data on two different media (on a USB drive, and on your hard drive, or stored on your computer's hard drive and an external hard drive, etc.)
  3. Store one of your backups somewhere else (as far away from the original data as possible!) 

For more information about the 3-2-1 rule check out this post from Windows IT Pro

Timeline of File Storage Media


Cloud Storage Examples

  • Amazon Prime
    • Includes unlimited photo storage with Prime Membership and 5GB of video and file storage. For $59.99/yr you can have access to unlimited storage space for all of your files. 
  • DropBox
    • For photos, documents, and other files. The free version gives you 2GB of storage, pro ($9.99/month) gives you 1,000 GB of storage. 
  • Flickr
    • This service is for photos. It provides 1,000 GB of free photo storage and helps you back up your files. Since it's owned by Yahoo you need a Yahoo account to use the service. They have also upgraded their photo search functionality. 
  • Google Drive
    • Personal Google Drive accounts give you 15 GB of free storage for all of your files. Your drive associated with F&M does not have this limit. If you would like to upgrade your personal account you can have 100 GB of storage space ($1.99/month) ot 1000 GB (1TB) of storage ($9.99/month)
  • iCloud
    • This one is built into the Mac world, though you're limited to 5 GB of storage. Any more than that will cost you and there are a few levels of subscriptions. 

Other Resources

Personal Archiving from the Library of Congress - http://www.digitalpreservation.gov/personalarchiving/ 

File Types from the National Archive - http://www.archives.gov/preservation/products/definitions/filetypes.html

Preservation Information from the National Archives - http://www.archives.gov/preservation/ 

Digital Imaging Tutorial from Cornell - https://www.library.cornell.edu/preservation/tutorial/contents.html