Records Management


Archives and Special Collections provides records management support to College offices and departments. Staff assist in identifying records of enduring historical and administrative value, and the Archives provides long-term storage and retrieval of college records.

A college record is any recorded information which is created, received, used, or filed in the course of official college business. Records are not necessarliy paper items - they may reside on a personal computer, on a server or network, on disks or CDs, or on microfilm. Photographs, audiotapes, videotapes, and college memorabilia are also considered official college records.


Archives and Special Collections is pleased to provide records management guidance to the F&M community, offering advice on what to keep as well as when and how to transfer records to the Archives.

Record Retention Guidelines              Record Transfer Guidelines

If you have any questions concerning records management at Franklin and Marshall College, or the transfer of archival records, please contact Christopher Raab, Archives and Special Collections Librarian, at x4225, or email at


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