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Policies & Services

Collection Development Policy

The Archives and Special Collections is the main repository for official and unofficial records documenting the history of the college. In addition, the collections support the liberal arts scholarship of the local academic community, and serve to document the broader cultural heritage of Lancaster county, and southern Pennsylvania.

Programs Supported by the Collections

1. Research
Materials collected and made available shall further the research of all scholars exploring the history of Franklin and Marshall College and the surrounding region.  In order to support all levels of research, Archives and Special Collections shall seek to provide exhaustive resources on the history of Franklin and Marshall College and the greater Susquehanna Valley.

2. Preservation
Crucial to the ongoing operation of Archives and Special Collections is the preservation of research materials.  Collections are stored in accordance to established archival techniques in a secure, climate-controlled environment.  All collections are non-circulating, and may not be removed from the reading room. In addition, all visitors must register upon arrival, and agree to written guidelines governing the use and handling of the collections.

3. Exhibitions
Archives and Special Collections hosts both traditional and web based exhibits on a rotating basis.  Exhibitions are prepared by library staff, and feature rare books, archival materials, and manuscript collections.

4. Outreach
Archives and Special Collections seeks to further the use and development of the collections through an ongoing series of exhibitions, publications, tours, and web based resources.  Information about the collections is available in the Franklin and Marshall online catalog, on the Archives and Special Collections website, and through regional and national directories such as Archives USA and the National Union Catalog of Manuscript Collections.

5. Acquisitions
Archives and Special Collections acquires materials through donation, loan, and purchase.  Donation of materials is essential in supporting the mission of the institution, and the support of donors is consistently pursued.  Grant funding for special projects is also sought when such projects will contribute to the appraisal, arrangement, exhibition, or preservation of the collections.

Clientele Served by the Collections

The policy of Archives and Special Collections is to make materials available to researchers on equal terms, subject to appropriate care and handling by the researcher.

1.  Faculty/Staff
College faculty and staff, as well as visiting scholars, are welcome to use Archives and Special Collections with proper registration.

2.  Graduate and Undergraduate Students
Resident undergraduate students, as well as visiting students, are welcome to use Archives and Special Collections with proper registration.

3.  Alumni
Graduates of Franklin and Marshall College, as well as Franklin and Marshall Academy, are welcome to use Archives and Special Collections with proper registration.

4.  Public
Members of the public are welcome to use Archives and Special Collections with proper registration.

Strenghts and Priorities of the Collections

1.  Present Identified Strengths
Strengths of Archives and Special Collections include the German-American Imprint Collection, the Napoleon Collection, the Herbert Rawnsley Autograph Collection, the Franklin J. Schnaffer Collection, the Johannes Schwalm Historical Association Collection, the World War I Poster Collection, the Reynolds Family Collection, the Mifflin Family Collection, and the Franklin and Marshall College Archives.

2.  Present Collecting Priorites
In addition to building upon its existing strengths, Archives and Special Collections seeks to develop its collections in the following subject areas:

Agricultural History of Pennsylvania
Antarctic and Pacific Exploration
Benjamin Franklin Monographs, Pamphlets, and Imprints
Civil Rights Literature
Fore-edge painting
History of Physics and Mathematics
Illustrated Literature
Miniature Books

Subject Areas and Types of Materials Collected

Archives & Special Collections collects materials in the following subject areas:

African American History
Art of the Book
Classical Literature
Exploration - 19th Century
Franklin & Marshall Academy History
Franklin & Marshall College History
German American Imprints
History of Science
Items relating to Benjamin Franklin
Items relating to John Marshall
Jewish American History
Literary Papers
Local History, Lancaster City, PA
Local History, Lancaster County, PA
Military History
Pennsylvania Civil War History
Pennsylvania German Culture
Theater, Television, and Film
Women's History

Archives & Special Collections includes materials of the following types/formats:

Correspondence (personal and professional)
Diaries/ Journals
Drafts of creative works
Films/ Videotapes
Financial Records
Legal Records
Memoirs/ Reminiscences
Organizational Publications
Office Files
Oral History Tapes/ Transcripts
Pamphlets/ Brochures
Rare Books
Sheet Music
Sound Recordings
Speeches/ Lectures

Statement on Collecting Policy

1.  Deed of Gift
Archives and Special Collections will not accept materials without a deed of gift.  Please see the Archives and Special Collections Gift Policy for further information.

2.  Closed Collections and Collections on Loan
Archives and Special Collections will not accept collections of materials that are closed to public access in perpetuity. In addition, Archives and Special Collections will not accept collections on temporary or permanent loan.

3.  Public Exhibitions
Archives and Special Collections reserves the right to include unrestricted materials in exhibition displays and publications in accordance with accepted archival procedures and practices.

4.  Exhibition Loans
Materials will be loaned to other libraries and museums when conditions for exhibition are favorable to the policies of Franklin and Marshall College Libraries. Written approval by the College Archivist will be granted upon the satisfactory demonstration of proper insurance coverage, transportation, and enviromental monitoring.

Statement on Deaccessioning Policy

Duplicates and materials that do not reflect the subject areas and/or types of materials collected by Archives and Special Collections may be deaccessioned according to established guidelines, and offered to more appropriate institutions.

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11/19/07 - cmr


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