Policies & Services
Collection Development Policy
The Archives & Special Collections is the main repository for official and unofficial records documenting
the history of the college. In addition, the collections support the liberal arts scholarship of the local academic
community, and serves to document the broader cultural heritage of Lancaster county, and southern Pennsylvania.
- 1. Research
- Materials collected and made available shall further the research of all
scholars exploring the history of Franklin and Marshall College and the surrounding
region. In order to support all levels of research, Archives & Special Collections
shall seek to provide exhaustive resources on the history of Franklin and Marshall College and
the greater Susquehanna Valley.
- 2. Preservation
- Crucial to the ongoing operation of Archives & Special Collections is the preservation of
research materials. Collections are stored in accordance to established
archival techniques in a secure, climate-controlled environment. All
collections are non-circulating, and may not be removed from the reading room. In addition, all visitors
must register upon arrival, and agree to written guidelines governing the use and handling of the collections.
Digital records are migrated from obsolete media and formats. Records on deteriorating media are digitized. All records in digital form are stored following digital preservation best practices.
- 3. Exhibitions
- Archives & Special Collections hosts both traditional and web based exhibits on a rotating basis.
Exhibitions are prepared by library staff, and feature rare books, archival materials, and manuscript collections.
- 4. Outreach
- Archives & Special Collections seeks to further the use and development of the collections through an ongoing
series of exhibitions, publications, tours, and web based resources. Information about the collections is
available on the Archives & Special Collections website, and through
regional and national directories such as Archives Finder and the
National Union Catalog of Manuscript Collections.
- 5. Acquisitions
- Archives & Special Collections acquires materials through internal transfer, external donation, and purchase. Donation of
materials is essential in supporting the mission of the institution, and the support of donors is greatly appreciated. Grant funding for special projects is also sought when such projects will contribute to the
appraisal, arrangement, exhibition, or preservation of the collections.
The policy of Archives & Special Collections is to make materials available to researchers on equal terms,
subject to appropriate care and handling.
- 1. Faculty/Staff
- College faculty and staff, as well as visiting scholars, are welcome to use Archives & Special Collections
with proper registration.
- 2. Graduate and Undergraduate Students
- Resident undergraduate students, as well as visiting students, are welcome to use Archives & Special Collections
with proper registration.
- 3. Alumni
- Graduates of Franklin and Marshall College, as well as Franklin and Marshall Academy, are welcome to use Archives
& Special Collections with proper registration.
- 4. Public
- Members of the public are welcome to use Archives & Special Collections with proper registration.
- 1. Present Identified Strengths
- Strengths of Archives & Special Collections include the German-American Imprint Collection, the Napoleon
Collection, the Herbert Rawnsley Autograph Collection, the Franklin J. Schnaffer Collection, the Johannes
Schwalm Historical Association Collection, the World War I Poster Collection, the Reynolds Family Collection,
the Mifflin Family Collection, and the Franklin and Marshall College Archives.
- 2. Present Collecting Priorites
- In addition to building upon its existing strengths, Archives & Special Collections seeks to develop its
collections in the following subject areas:
- Agricultural History of Pennsylvania
- Antarctic and Pacific Exploration
- Artists' Books
- Benjamin Franklin Monographs, Pamphlets, and Imprints
- Civil Rights Literature
- Fore-edge painting
- History of Physics and Mathematics
- Illustrated Literature
- Miniature Books
Archives & Special Collections collects materials in the following subject areas:
- African American History
- Art of the Book
- Artists' Books
- Classical Literature
- Exploration - 19th Century
- Franklin & Marshall Academy History
- Franklin & Marshall College History
- German American Imprints
- History of Science
- Items relating to Benjamin Franklin
- Items relating to John Marshall
- Jewish American History
- Literary Papers
- Local History, Lancaster City, PA
- Local History, Lancaster County, PA
- Military History
- Miniature Books
- Pennsylvania Civil War History
- Pennsylvania German Culture
- Theater, Television, and Film
- Women's History
Archives & Special Collections includes materials of the following types/formats regardless of medium (analog or digital):
- Born-digital records (including but not limited to photographs, emails, videos, and word processing documents)
- Correspondence (personal and professional)
- Diaries/ Journals
- Drafts of creative works
- Films/ Videotapes
- Financial Records
- Legal Records
- Memoirs/ Reminiscences
- Organizational Publications
- Office Files
- Oral History Tapes/ Transcripts
- Pamphlets/ Brochures
- Rare Books
- Sheet Music
- Sound Recordings
- Speeches/ Lectures
- 1. Deed of Gift
- Archives & Special Collections will not accept materials without a deed of gift. Please see the
Archives & Special Collections Gift Policy
for further information.
- 2. Closed Collections and Collections on Loan
- Archives & Special Collections will not accept collections of materials that are closed to public access
in perpetuity. In addition, Archives & Special Collections will not accept collections on temporary or
- 3. Public Exhibitions
- Archives & Special Collections reserves the right to include unrestricted materials in exhibition displays
and publications in accordance with accepted archival procedures and practices.
- 4. Exhibition Loans
- Materials will be loaned to other libraries and museums when conditions for exhibition are favorable to the
policies of the Franklin and Marshall College Library. Written approval will be granted
upon the satisfactory demonstration of proper insurance coverage, transportation, and enviromental monitoring.
Duplicates and materials that do not reflect the subject areas and/or types of materials collected by Archives &
Special Collections may be deaccessioned according to established guidelines, and offered to more appropriate
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